Administrative Assistant

Langan provides expert land development engineering and environmental consulting services for major developers, corporations, energy companies, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world. Our employees collaborate seamlessly among 30+ offices and gain valuable hands-on experience that fosters career growth. Langan culture is entrepreneurial from advancing innovative technical solutions, to participating in robust training and knowledge sharing, to making progressive change within the communities we live and work.

Langan is committed to a diverse and inclusive work environment where employees are empowered to contribute their skills and knowledge to make impactful contributions. Langan is ranked as one of the top 5 Best Firms to Work For and top 100 Hot Firms in the nation.

Langan is seeking an Administrative Assistant to join its collaborative team in Bethlehem, PA. This individual will serve a key function in providing administrative support, including preparing proposals, marketing material, reports, correspondence, travel schedules, and various documents of a technical and confidential nature. Candidate must be comfortable with being pro-active to accomplish tasks and get questions answered. In this role, you will have the opportunity to provide support to senior management of a rapidly growing group.

Job Responsibilities:

• Compose, type, format, download, and edit plans, specs, reports, proposals, memorandums, and correspondence;
• Data compilation and table formatting; assistance with QA/QC of reports and tables;
• Establish, update, and maintain corporate contact lists, Outlook contacts, files, databases, records, and other documents;
• Maintain individual, project, and/or group calendar and assist Principals, Associates, Project Managers, and Staff in staying updated on daily priorities as assigned;
• Answer phones and manage email;
• Schedule and coordinate meetings, events, interviews, annual performance review meetings, and appointments;
• Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings, and attend events when requested;
• Coordination with outside vendors;
• Assistance with billing and invoicing;
• Act as back-up for reception and office services to provide coverage when needed; and
• Perform other duties as requested.

Qualifications:

• Minimum 5 years Administrative Assistant experience;
  Proficiency in typing, formatting, and preparing proposals, reports, correspondence, presentations, and various documents of a technical and confidential nature;
• Sound judgment capability and discretion with confidential information;
• Possess exceptional organization skills with the ability to prioritize, multi-task, and be resourceful to get the job done;
• Ability to work independently to complete required work tasks;
• Provide outstanding work product quality and attention to detail;
• Strong interpersonal skills and positive demeanor;
• Professional oral and written communication skills;
• Ability to proactively organize, prioritize, and multi-task effectively in a fast-paced environment;
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Internet research;
• Experience in the AEC or consulting industry a plus; and
• Ability to work overtime when required.

​​​​​​​

Langan is committed to employee wellbeing and providing a healthy and safe work environment.  Langan provides a rich array of programs and benefits to help its employees advance their careers and enhance the quality of their lives. Our comprehensive compensation package includes: full-time employment company paid medical, dental, and vision coverage; life insurance, short- and long-term disability insurance, and paid pregnancy disability leave; 401(k)/Roth with company match; paid time off including parental and military leave; employee referral and professional license bonuses; and educational reimbursement.

Langan offers flexible work schedules; extensive training; wellness programs; buddy and mentoring programs; employee resource groups; and much more!

Langan is an affirmative action / equal opportunity employer committed to building a team that represents and values diverse backgrounds. Langan promotes a positive work environment of inclusion, where we respect each other’s differences and recognize that a diverse and inclusive environment is a key to our success.