Administrative Assistant

Langan provides expert land development engineering and environmental consulting services for major developers, corporations, energy companies, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world. Our employees collaborate seamlessly among 30+ offices and gain valuable hands-on experience that fosters career growth. Langan culture is entrepreneurial from advancing innovative technical solutions, to participating in robust training and knowledge sharing, to making progressive change within the communities we live and work.

Langan is committed to a diverse and inclusive work environment where employees are empowered to contribute their skills and knowledge to make impactful contributions. Langan is ranked as one of the top 5 Best Firms to Work For and top 100 Hot Firms in the nation.

Langan is seeking an Administrative Assistant to join its collaborative team in Parsippany, NJ. This individual will serve a key function in providing administrative support to the site/civil engineering discipline. We are looking for an articulate individual with initiative and flexibility who possesses excellent communication and interpersonal skills. In this role, you will have the opportunity to work with team members in a continuous learning environment with opportunity for advancement.

Job Responsibilities:

• Establish, manipulate and maintain project files, document templates, databases, records and other documents;
• Establish and maintain contact information in accordance with corporate protocols;
• Prepare and submit expense reports;
• Maintain records of professional licenses; coordinate renewals and related continuing education course logs;
• Coordination on production tasks with Project Managers;
• Assist with the preparation and management of various documents, including proposals, reports, memorandums, meeting agendas/minutes, agency comment-response letters, project schedules and technical specifications;
• Interface with regulator agencies, i.e. on-line application submissions;
• Assist with electronic archival of project deliverables and record documents;
• Coordinate with Office Services for receipt/delivery of packages; and
• Performs other duties as requested.

Qualifications:

• High school diploma;
• 0-3 years related experience;
• Proficient in Microsoft Outlook, Microsoft Word, Microsoft Excel, PowerPoint, and Adobe Acrobat;
• Sound judgment capability and ability to maintain confidentiality;
• Excellent written and verbal communication skills;
• Strong attention to detail with excellent analytical, multitasking, and judgment capabilities; and
• Ability to effectively work independently and in a team environment.

Langan is committed to employee wellbeing and providing a healthy and safe work environment.  Langan provides a rich array of programs and benefits to help its employees advance their careers and enhance the quality of their lives. Our comprehensive compensation package includes: full-time employment company paid medical, dental, and vision coverage; life insurance, short- and long-term disability insurance, and paid pregnancy disability leave; 401(k)/Roth with company match; paid time off including parental and military leave; employee referral and professional license bonuses; and educational reimbursement.

Langan offers flexible work schedules; extensive training; wellness programs; buddy and mentoring programs; employee resource groups; and much more!

Langan is an affirmative action / equal opportunity employer committed to building a team that represents and values diverse backgrounds. Langan promotes a positive work environment of inclusion, where we respect each other’s differences and recognize that a diverse and inclusive environment is a key to our success.