Administrative Assistant

Langan provides expert land development engineering and environmental consulting services for major developers, corporations, energy companies, healthcare systems, colleges/universities, and large infrastructure programs throughout the U.S. and around the world. Our employees collaborate seamlessly among 30+ offices and gain valuable hands-on experience that fosters career growth. Langan culture is entrepreneurial from advancing innovative technical solutions, to participating in robust training and knowledge sharing, to making progressive change within the communities we live and work.

Langan is committed to a diverse and inclusive work environment where employees are empowered to contribute their skills and knowledge to make impactful contributions. Langan is ranked as one of the top 5 Best Firms to Work For and top 100 Hot Firms in the nation.

Langan is seeking an Administrative Assistant to join its collaborative team in Denver, CO. This individual will serve a key function in providing administrative support to the entire office. In this role, you will have the opportunity to provide support to staff and leadership in a rapidly growing office.

Job Responsibilities:

• Assist Principals, Associates, Project Managers and Staff Engineers with ongoing projects; Coordinate with Project Managers to ensure that submission schedules and deadlines are met;
• Provides receptionist and clerical support including receptionist duties, photocopying, mailing services, filing, and scanning and faxing;
• Assist with marketing and proposal materials as well as provide marketing administration support;
• Ensures office personnel are adequately supported and receive prompt, courteous and effective assistance as needed;
• Acts as a liaison between office and building management conveying requests such as: lighting, air conditioning and heating effectiveness; and other office related functions as needed;
• Ensures the cleanliness of the office. Liaison to cleaning services from building management;
• Schedules contractor for office work (i.e. carpentry and painting) as needed and coordinates the plant service for the office;
• Assists with office expenses cost effective and within budget;
• Handles FedEx and other mailings; tracks and cancels shipments as needed;
• Coordinates the off-site storage of field equipment and renews rent each year;
• Coordinates the maintenance and upgrades of office equipment such as copiers, printers, fax machine, postage meter, vending and coffee machines; etc. Troubleshoot problems and coordinate with vendors as needed;
• Orders food for the office and meetings as needed;
• Maintains camera log and distributes cameras for use at job sites;
• Handles the office corporate calendar. Schedules and coordinates the holiday party, various staff meetings and lunchtime or evening seminars; prepares meeting and event spaces; purchases and orders food, beverages and supplies as needed;
• Acts as liaison with corporate accounting, Human Resources and IT;
• Orders flowers for employees for occasions such as births and funerals;
• Coordinates security coverage with corporate and building management; and
• Performs other duties as requested.

Qualifications:

• 5 years of relevant office administration experience required;
• Superior interpersonal and customer service skills;
• Excellent written and verbal communication skills;
• Strong attention to detail with excellent analytical, multitasking, and judgment capabilities;
• Ability to effectively work independently and in a team environment; and
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

Langan is committed to employee wellbeing and providing a healthy and safe work environment.  Langan provides a rich array of programs and benefits to help its employees advance their careers and enhance the quality of their lives. Our comprehensive compensation package includes: full-time employment company paid medical, dental, and vision coverage; life insurance, short- and long-term disability insurance, and paid pregnancy disability leave; 401(k)/Roth with company match; paid time off including parental and military leave; employee referral and professional license bonuses; and educational reimbursement.

Langan offers flexible work schedules; extensive training; wellness programs; buddy and mentoring programs; employee resource groups; and much more!

Langan is an affirmative action / equal opportunity employer committed to building a team that represents and values diverse backgrounds. Langan promotes a positive work environment of inclusion, where we respect each other’s differences and recognize that a diverse and inclusive environment is a key to our success.